Tremoceiro Advocates’ Privacy Notice

When personal information is collected

Clients

Information about our clients (some of which is occasionally sensitive or “special category data”)  is collected from the clients themselves, and from public authorities and other third parties involved in the legal proceedings, transaction or other matter in relation to which we are providing legal services to clients.  Sometimes information is collected from sources available to the public, such as the news and media outlets.

Third parties

Information about third parties (ie. people who are not our clients) (some of which is occasionally sensitive or “special category data”) is collected directly from the third parties, and from our clients and from public authorities and other third parties involved in legal proceedings, transaction or other matter in relation to which we are providing legal services to our clients.  Sometimes information is collected from sources available to the public, such as the news and media outlets.  Occasionally other law firms provide us with an individual’s name and ask us to search our records to see if we have prepared a will in respect of an individual in whose affairs they are concerned.

Suppliers and employees

Information about current, past and potential employees and suppliers of goods and services, including individuals who work for them, is collected from the employees and suppliers themselves, and from sources available to the public, and is sometimes generated by us in the course of our relationship with them.

How we use your information

Information about clients and third parties is held on the hard copy and electronic files we keep in relation to the legal proceedings, transaction or other matter in relation to which we are providing legal services to our clients.  We use the information in order to provide those legal services to our clients.  We retain the files for a number of years thereafter in accordance with the Jersey Law Society Code of Conduct, during which time we may use the information in them to protect our own legal rights in connection with the legal services we provided to our clients.

Contact details of our clients and third parties, and the content of email communications to or from those individuals, is held on the systems we use to communicate with people by email and telephone.  We use this information in order to provide legal services to our clients.

If another law firm asks us to search our records to see if we have prepared a will in respect of an individual in whose affairs they are concerned, we may search our client database and respond accordingly.

Information about suppliers and employees is held on the hard copy and electronic files we keep in relation to our relationships and transactions with suppliers and employees.  We use the information in order to manage and monitor our relationships with suppliers and employees.  We retain these files for a number of years, during which time we may use the information in them to protect our own legal rights in connection with the relationship.  Contact details in relation to suppliers and employees, and the content of email communications to and from those individuals, is held on the systems we use to communicate with people by email and telephone. We use this information in order to contact our suppliers and employees as required.

Disclosure of personal information

We may disclose your personal information to persons or organisations involved in the legal proceedings, transaction or other matter in relation to which we are providing legal services.  Examples of these third parties would be the courts and other public authorities, experts who are being asked to provide services or an opinion, witnesses or potential witnesses, and other parties concerned in the relevant proceedings, transaction or other matter (or their legal representatives).

We may also disclose your personal information to, or allow access to it by, entities engaged by us to support our business, such as specialists engaged to support our IT functions, companies engaged to collect and dispose confidentially of our paper waste, couriers, interpreters and expert witnesses or potential expert witnesses and debt collection agencies and our bank which provides us with client account facilities, and requires disclosure of client data in order to comply with obligations relating to anti money-laundering and counter-terrorism.  Some of these entities may process your data on our behalf.

We may also disclose your personal information to third parties where necessary in the course of, or anticipation of, legal proceedings concerning us.

We may also be obliged to disclose your personal information to authorities by law, in order to comply with our own legal obligations (eg. to pay tax), or in connection with a criminal investigation, where such information is not covered by legal professional privilege or litigation privilege.

Access to your personal information

You are able to find out what information we hold about you by making a subject access request under the Data Protection (Jersey) Law 2018.  To do so, please make the request in writing to the address on the main page of this website.